Account Coordinator

  • USIM
  • Irvine, CA, USA
  • Nov 25, 2019
Full time Digital Advertising Digital Marketing Digital Media Digital Operations

Job Description

Title: Account Coordinator

Department: Client Services

FLSA: Non-exempt                                                       

Location: Irvine, California



USIM is a full-service, integrated, media planning and buying agency. We are media agnostic – aligning the most successful and efficient media strategies with the goals of our clients, regardless of channel.  As an Account Coordinator, you will report to the SVP of Client Services and are responsible for the activities that support the Account team and their respective assigned client relationships.


  • Support Account Executives on key client accounts through:
    • Completing RFP documents for AE review/approval
    • Completing/updating buy sheets for SEM for AE review/approval
    • Setting up New Client Masters
    • Requesting Estimate Number through Accounting
    • Trafficking creative through Ad-Ops with appropriate documentation
    • Requesting Reports
    • Reviewing and distributing reports upon Media and AE approval
    • Distributing Live Reports to clients
  • Attend client meetings/calls and document notes and action items for call recaps
  • Draft weekly summaries to clients for AE review/approval as needed
  • Follow up with internal teams on deadlines and deliverables
  • Assist in pulling materials and information together for client decks and reviews as needed
  • Own the execution of routine standard digital campaigns on AE behalf (ie SEM, Facebook, email)
  • Develop an active working knowledge of all assigned or acquired accounts/clients
  • Maintain positive working relationship with internal and external team members



  • Strong communication, organization and time management skills a must
  • Ability to perform in a fast paced environment with dynamic job responsibilities and priorities
  • Must be a strong team player
  • Strong computer skills with Microsoft Office and Internet
  • Strong work ethic and high sense of urgency



  • BA/BS degree preferred



  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee will spend up to 50% of time sitting at desk, typing on keyboard, viewing computer monitor, answering telephone calls.
  • While performing the duties of this job, the employee is frequently required to sit and talk or hear.
  • The employee is occasionally required to walk; use hands and fingers, handle, or feel objects, tools, or controls; and reach with hands and arms.
  • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.



  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderately quiet.



Formal application, rating of education and experience; oral interviews and reference check; job-related tests may be required.


USIM is an equal opportunity employer and is committed to providing a work environment that is free of discrimination and harassment. It does not discriminate against applicants or employees with respect to any terms or conditions of employment on account of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, genetic information, physical or mental disability (actual or perceived), medical condition including genetic characteristics, marital status, citizenship status, military service status, gender, gender identity, registered domestic partner status, or any other characteristic protected by applicable federal, state or local laws. USIM also prohibits discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This commitment applies to all persons involved in the operations of USIM, and prohibits unlawful discrimination by any employee of USIM, including supervisors and co-workers. All employment decisions shall be consistent with the principles of equal employment opportunity.