Media Billing Supervisor/Accounting Representative

  • USIM
  • Los Angeles, CA, USA
  • Feb 12, 2020
Full time Digital Advertising Digital Marketing Digital Media Digital Operations

Job Description

Title: Media Billing Supervisor/Accounting Representative

Department: Billing

FLSA: Exempt                                                             

Location: Los Angeles, California

                                                 

Overview:  

USIM is a full-service, integrated, media planning and buying agency. We are media agnostic – aligning the most successful and efficient media strategies with the goals of our clients, regardless of channel. The Media Billing Supervisor position requires expertise in billing, advertising and management. The ideal candidate will be responsible for supervising the day to day billing operations. This person must be able to communicate interdepartmentally and possess strong communication skills.  This person will posses strong leadership skills and have experience in leading a small team.  This person should be a leader that’s focused on inspiring employees to own their work and deliver great results.  This person will be responsible for managing the billing workflow, which includes delegating accounts according to work volume.

 

RESPONSIBILITIES:

  • Supervise billing staff of 2+ employees
  • Manage workflow and evaluate campaign volume to delegate to billing staff
  • Review, evaluate and resolve billing processes for efficiencies
  • Generate bills specific to customer accounts
  • Accounts Payable duties including data entry of invoices (500+) a month
  • Monthly Client Accounting duties such as billing and client reconciliations
  • Identifying, issuing and resolving both client and vendor invoicing discrepancies
  • Reconcile vendor invoices to media contracts and delivery to determine payment
  • Build and maintain positive working relationship with various departments of the organization
  • Ad-Hoc reporting
  • Maintain vendor and client files

 

QUALIFICATIONS & SKILLS:

  • Comparable work experience within billing and management
  • Experience in supervisory or managing
  • Strong leadership and work ethic
  • Excellent communication, interpersonal, and relationship-building skills
  • Excellent organizational and time management skills
  • Ability to resolve billing and payable conflicts
  • Strong Microsoft Excel knowledge. Ability to perform VLookups, Pivot Tables, formulas and basic worksheet formatting.
  • Demonstrated proficiency of Microsoft Office Suite (Outlook, Powerpoint, Word, Excel)
  • Ability to work independently and to proactively problem solve with little direction
  • Experience in the Advertising industry including knowledge of Strata or Media Ocean is highly preferred but not required.
  • Strong customer service orientations and ability to collaborate
  • Ability to work with various functional areas and all levels of the organization
  • Working knowledge of digital advertising is preferred but not required

EDUCATION & EXPERIENCE:

  • Bachelor's Degree in Business, Accounting, Marketing/Media, or a related field from an accredited college or university, or four years of professional business experience
  • 4-6 years of business experience

 

PHYSICAL DEMANDS:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee will spend up to 50% of time sitting at desk, typing on keyboard, viewing computer monitor, answering telephone calls.
  • While performing the duties of this job, the employee is frequently required to sit and talk or hear.
  • The employee is occasionally required to walk; use hands and fingers, handle, or feel objects, tools, or controls; and reach with hands and arms.
  • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

 

WORK ENVIRONMENT:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderately quiet.

 

SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interviews and reference check; job-related tests may be required.

EEO

USIM is an equal opportunity employer and is committed to providing a work environment that is free of discrimination and harassment. It does not discriminate against applicants or employees with respect to any terms or conditions of employment on account of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, genetic information, physical or mental disability (actual or perceived), medical condition including genetic characteristics, marital status, citizenship status, military service status, gender, gender identity, registered domestic partner status, or any other characteristic protected by applicable federal, state or local laws. USIM also prohibits discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This commitment applies to all persons involved in the operations of USIM, and prohibits unlawful discrimination by any employee of USIM, including supervisors and co-workers. All employment decisions shall be consistent with the principles of equal employment opportunity.